In this article we show you how to use Employment Hero integration with Tātou.
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Included fields
Status
First name
Last name
Nickname
Gender
Phone number
Birth date
E-mail
Job title
Start date
Passport Nationality: default to “Australia”
Address (address, city, region, country and postcode)
Emergency contact (name, relationship, phone number and address)
Pay Period (timesheets)
Before you start sending timesheets to Employment Hero, you need to make sure the Employment Hero account is setup to receive Tātou data. There are three main things you need to check in your EH account: Locations, Pay Categories and WorkTypes.
Settings up Employment Hero Locations
Tātou Costing Code → Employment Hero Location
As part of the setup to sync timesheets, you need to make sure that all Costing Codes on Tātou are correctly linked with Locations External Id on Employment Hero, as image below:
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Settings up Employment Hero Pay Categories
To setup Pay Categories on Employment Hero, go to Payroll Settings → Pay Categories. Use the External Id to link Tātou with EH as example:
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Description | Pay Category External Id | Pay Category Details |
|---|---|---|
Top ups |
| Fixed units |
Contract (Piece rate) |
| Fixed units |
Paid rest break optional beta |
| Fixed units |
Performance optional beta |
| Hourly |
Performance bonus optional beta |
| Fixed units |
| Note |
|---|
Beta features are available for early adopters and may change without notice |
Settings up Employment Hero Work Types (optional)
Tātou Task Code → Employment Hero Work Type External Id
If you need to automate Work Types on Employment Hero, you can set its External Id as Tātou’s Task Code as image below. (This is optional).
Please make sure the Work Type is available for your employees. You can check this on Employment Hero → Employee → Work Types.
If the Work Type is not available for the employee, it’ll fail to set automatically.
| Note |
|---|
When creating Work Types for piece rate, remember to link with a Pay Category that accepts Fixed Units instead of Hours. |
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Sending to Payroll
To check and sync a pay period, go to Tātou → Reporting → Pay Periods and Send to Payroll
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On Employment Hero you will receive timesheets pending to approval.
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Tātou Earning Type | Condition to match (Employment Hero Earning Lines) |
|---|---|
| Pay Category External Id = “Topup” As topups are calculated by Tātou, they are skipped when receiving earnings back. |
| Pay Category External Id = “Contract” As piece rate are calculated by Tātou, they are skipped when receiving earnings back. |
| Pay Category External Id = “Performance” |
| Pay Category External Id = “PerformanceBonus” |
| Pay Category External Id = “PaidRestBreak” |
| Pay Category / Payment Classification = “Overtime” |
| Pay Category / Payment Classification = “Default” |
| Pay Category / Payment Classification in “AllowanceTransport”, “AllowanceCar”, “AllowanceLaundry”, “Allowance”, “AllowanceMeals”, “AllowanceQualificationsCertificates”, “AllowanceTasks” or “AllowanceTool” or “AllowanceTravel” |
none (discarded) | all others |
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