Start and Finish Times can massively impact the average hourly rate on contract jobs, which can have the following impacts. Top Ups: Whether you top up daily or weekly Tātou will average contract work based on the organisation settings here. Block Costing | Dashboard → Performance Filter to the date range you wish to review Highest performer widget - download the data set by clicking the download button →  ← Open the report from Downloads Check columns G & H max hourly rate (column G) min hourly rate (column H) If there is something that does not look right proceed to the Timesheets page and follow the steps below
Jobs Menu → Timesheets Page Filter to Date Range Filter to Contract Rate Type Filter by Employee - choose someone from the performance report If more there is more than 1 timesheet per date for that employee, check the following: Tasks (same or different tasks for the day) Check the unit rates - any typos Check the total units make sense with the timesheet start and finish times
Reporting → Reports → Rates Report This report includes a list of all jobs between the date ranges selected with columns for Task, Rate Type, and Unit Rate $ right next to each other, as well as an Average Hourly Rate Column to quickly scan for issues relating to rates set too high or too low. Run the report and compare unit rates for the same tasks | Check with the person who entered the Job(s) to make sure the Start and Finish Times were entered correctly. If they: Confirm what is entered is what occurred - change nothing Made a mistake and the Job OR Timesheet time(s) needs to change follow the steps below.
Edit Start & Finish Times
Open the Job by clicking the TEAL arrow →  Edit Timesheets Change the time(s) that need to be changed in this Job Save Changes Open the next Job by clicking the TEAL arrow → Edit Timesheets Change the time(s) in order to reflect changes made in the first Job. Save Changes
| When creating Jobs in Tātou Field App, can wait to sync jobs until the end of the day.
Sometimes when crews are completing multiple different Jobs in a day, getting the exact time for each worker accurate to their movements is difficult. Block changes should be tracked as accurately as possible within reason, but as a final sense check, waiting to sync jobs allows the supervisor to review average hourly rates for the crew on each job, and be able to correct any incorrect times that are highlighted by hourly rates that are too HIGH or to LOW. Grouping Blocks on 1 Job If crews will be doing the same task at the same rate and location for the day, multiple blocks can be added to 1 Job. This eliminates the need to track exact block change times, and instead averages the units complete and resulting hourly rate over all blocks on the 1 job. |