Pay Period Status
- James Barnsley
- Aimee Jay
Prevent mistakes by closing your pay period to last minute changes. This closure prompts Tātou to highlight any jobs or edits made post-payroll so they can be handled appropriately.
Open Pay Periods
Open periods accept all new jobs, and jobs are fully editable. Calculations are performed each time a job is added or changed, which means they are changing frequently.
An Open Pay Period should be treated as a draft.
Closed Pay Periods
Using your ‘Auto-close after’ setting, Pay Periods will automatically close this many days after their end date. You can manually close Pay Periods at any time.
When a Pay Period is closed, all calculations are re-run and finalised. Jobs can no longer be edited, and any new jobs submitted are labeled with LATE .
A Closed Pay Period can be treated as finalised.
Late Jobs
Jobs submitted (from either Field or Office) to a date within a closed Pay Period, they are labeled as LATE. These jobs are omitted from all calculations and their costs are not calculated. This is to protect existing calculations for Employees and their earnings.
Reports without Pay Period calculations and restrictions include the LATE jobs e.g. Timesheet Dump.
The LATE jobs themselves can be easily identified in the All Jobs screen, if necessary you can ‘FILTER BY STATUS’ to reveal any hidden by pagination.
There are two ways to handle LATE jobs: reopen the Pay Period, or pay them separately.
Reopening a Pay Period
Click to view the Pay Period
Click the Closed switch button to re-open the Pay Period. Any late jobs will be calculated at this point.
Review the Pay Period and its calculations
Click the Open switch button to re-close and finalise the Pay Period
Pay late jobs separately
No action is required within Tātou. The job will remain labeled as LATE and its costs will not be able to be calculated. How you actually pay out the Employees is up to you and your payroll process.