*NEW FEATURE* Employment Periods and Historical Records

On _______________ Tātou will be releasing an update to the Employee Profile section of the Tātou Office App. This new feature improves the system’s ability to maintain and display historical employment information for both seasonal and permanent employees.

What Updates Will Look Like

Updates will include some shifting around of information previously displayed on in separate sections of both the DETAILS and EMPLOYMENT Tabs of the Employee Profile.

Previous Employee Profile Views	*NEW* Update Views
Groups, Roles and Crews will now be a part of the DETAILS section of the employee profile.	The EMPLOYMENT section will now be comprise of 1 or more Employment Period Sections. These employment period sections are a combination of: Employee Details Employment Periods Agreement to Recruit (ATR) Employment Agreements and Visa Information (previously stored in the IDENTIFICATION section)

System Rollout

Every employee needs at least one employment period, so as part of the release Tātou will migrate all relevant Employment Period Information currently in the Employee Profile into an open Employment Period based on the current Employee Start Date.

For Organisations Who:

Currently Use Employment Periods

• All relevant information will be migrated to the newly created Employment Period (e.g. hourly rates, start date, etc.)

• All previous Employment Period and Agreement to Recruit (ATR) details will be migrated to the Employment Period that is created. This will act as a combined historical employment period.

• Moving forward you will be able to close the current Employment Period by adding an End Date and create new ones which will now improve your historical record keeping within Tātou.

Do Not Currently Use Employment Periods:

• A new Employment Period will be created based on the start date on file, and all relevant information will be migrated into this section.

How to Manage Employment Periods

With the improvement to the historical Employment Period, information for the CURRENT Employment Period can be updated and managed in a number of ways

Per-employee on their profile page → Employment → Edit or Add Employment Period

Employee Bulk Edit Feature

• Replace Existing Options Include:

  • Visa expiry date

  • Agreed hours and earnings

• Add New Options Include:

  • Hourly rate

  • Agreement to recruit (ATR)

Employee Bulk Import Feature

• Run Employee Export

How Will This Affect You?

For the most part, this release will simply shift information around in order to facilitate the improvements to historical record keeping around Employment Periods. However, as with any new update there can be changes to standard practice and order of operations when using a system. Below are a list of notable changes that you will need to be aware of:

Employee Profile Information and Section Changes

• Creation of the new Employment Period Structure

• Groups, Crews and Roles section will be shifted to the DETAILS Tab, and updated to include Permissions → Permissions, Roles, Groups and Crews

Entitlements and agreements

All per-employee entitlements are managed in each Employment Period. This means that employees can have agreed hours top-up settings that vary over time without affecting historical data.

Employee Export and Bulk Import File

The bulk import file and Employee Export will now include updated columns that now include current_employment_period_...column headers to ensure updates made with bulk import files update current employment period records.