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Whether your organisation employs Permanent, Seasonal, Fixed Term, or Contract employees, maintaining employment records is an important part employment compliance and employee management. Tātou has designed to maintain several critical items within Employment Periods allowing users with Tātou Office App access, managers, administrators and more review and update information specific to an employees contracted period.

What Information is in an Employment Period?

Each Employment Period has seven sections that give organisations the ability to link specific information to an specific employment period. These include:

Section

Information

Employment Period Details

  • Job Title*

  • Start & End Dates

  • Season

  • Contract Type

  • Recruitment Type

  • Untracked by Default

Employment Agreement Uploads

  • Employment agreement

  • Allowances and deductions agreement

  • Employee representative agreement

  • Other agreement

Immigration Records

  • Visa number

  • Visa expiry date*

  • Visa file upload

  • Visa-view report upload

Agreement to recruit (ATR)

  • Number

  • Expiry

  • Partner

Flight

  • Flight details

  • Ticket upload

Accommodation

  • Name

  • Address

  • Region

Agreed hours and earnings

  • Current hourly rate (effective from date)*

  • New hourly rate (effective from date)

  • Topup contract rate to hourly rate (tick box)

  • Minimum weekly earnings*

  • Agreed hours

How Do Employment Periods Work?

Tātou has recently made improvements to the Tātou Office App Employment Period Feature which means ALL EMPLOYEES in will now have at least one Employment Period created based on the START DATE in their Employee Profile.

If Employment Periods have been created and maintained, historical Employment Period Drop Downs will be created based on the Start and End Dates listed.

Adding a START DATE or END DATE in an Employment Period is NOT the same as marking an Employee ACTIVE or INACTIVE.

Information Used for Alerts and Payroll Calculations:

Information in the Employment Period is largely for historical record maintenance. However, there are are a few features that will use information from OPEN Employment Periods:

Visa Alerts

Expiry date information from OPEN Employment Periods for ACTIVE Employees will populate the Overview Dashboard Expiration Alerts widget.

Payroll Calculations

All per-employee entitlements are managed in each Employment Period. This means that employees can have agreed hours top-up settings that vary over time without affecting historical data. Payroll calculations will be driven by the most recent Employment Period Information.

IF a Pay Period includes:

  • Multiple Employment Agreements - the employment effective at the end of the pay period will be used for all calculations and entitlements.

  • Updated Agreed Hours or Earnings - will be allocated based on the values present at the end of the pay period

  • Contract Earnings Calculation Periods -

    • Daily Calculation Periods: Top ups will be calculated based on the hourly rates as per dates set.

    • Weekly Calculation Periods: Top up value will be based on the hourly rate at the end of the pay period.

    • Fortnightly Calculation Periods: Top up value will be based on the hourly rate at the end of the pay period.

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