Adding Employees

How to add or update an employee in the Tātou office app.

Instructions

1. Login to the Office app.

2. Select People > Employees from the top menu.

3. Search employee—are they already in the system? Filter by Inactive

   • No: select Add new employee

   • Yes: select View employee (arrow icon) and update the employee’s details.

4. Ensure you have the mandatory information*

   • First name*

   • Last name*

   • Staff ID* often linked to Payroll

   • Contract type* casual, fixed, permanent or contractor

   • Default role* required to access certain tasks, can apply higher rates

   • Role* other roles the employee might perform, e.g. substitute Supervisor,

5. Select save

6. Review key EMPLOYMENT details:

   • Recruitment type recommended for record keeping and audits

   • Hourly rate ensure topup is ticked for piece work

   • Agreed hours required for overtime or topup for minimum hours agreements

   • Employment period

     • Start date recommended for record keeping and audits

     • End date recommended, triggers dashboard alert

   • Groups, Roles and Crew If known, assign the new employee to a Crew and inform the Crew Leader or add their team.

7. Add key employee DETAILS:

   • Medical and Emergency recommended especially if any important notes for Tātou Field app Supervisor e.g Asthmatic, Allergic to bees

   • Nationality recommended for record keeping, audits and triggers dashboard alert

   • Passport recommended for record keeping, audits and triggers dashboard alert

   • Drivers License recommended for record keeping, audits and triggers dashboard alert

8. Create login access > https://support.tatou.app/kb/how-to-logins-usernames-and-emails

Related articles